Supply Chain, Fees & Charges Policy 2018/19pdf


Supply Chain, Fees & Charges Policy 2017/18 pdf


Supply Chain, Fees & Charges Policy 2016/17 pdf


Supply Chain, Fees & Charges Policy 2015/16 pdf


Provider UKPRN Funding Type Income Paid
Joseph Chamberlain Sixth Form College  10003511  EFA £45,177 £45,177
Joseph Chamberlain Sixth Form College  10003511 SFA £10,164 £10,164

Bournville College


This policy aims to provide consistency of approach and transparency to Bournville College’s supply-chain fees and charges in relation to its sub-contracting provision.

Publication of Information relating to sub-contracting

In compliance with the Skills Funding Agency and other agency funding rules that apply, Bournville College will publish its sub-contracting fees and charges policy on its website before the start of each academic year.

Rationale for sub-contracting

Bournville College recognises the need to offer a diverse a range of provision in a flexible and cost effective manner and aims to achieve this through its direct provision. However, through limited, but effective partnership working, the College can:

  • Engage with the wider community and increase wider participation
  • Provide immediate provision to meet a specific identified need
  • Offer niche provision
  • Provide access to, or engagement with, a new range of customers
  • Offer flexibility by delivering provision at times and venues convenient to learners
  • Provide access to, or engagement with, a new range of customers
  • Support another provider to develop capacity and quality
  • Provide niche delivery where the cost of developing direct delivery would be inappropriate
  • Support employers with a wide geographic requirement
  • Ensure greater cost efficiency

Quality Improvement

Bournville College is committed to continual improvement in teaching and learning, both in its own direct provision and in its sub-contracted provision. The quality of the provision will be monitored and managed through the existing Quality Assurance processes and procedures.

The College Partnership Team has dedicated Quality Managers that work exclusively with Partner organisations to drive standards up in line with college policies.

Quality monitoring includes sight and discussion of all teaching and management systems and a teaching observation.

2016-17 Fees

The typical college management fee ranges between 20% and 30% of all funding drawn down against the provision to be delivered. The lower end of the fee is applied to low risk partners delivering all elements of the provision. The higher end fee covers additional charges covering;

  • Awarding Organisation fees and charges (including hosting of EV visits and certification)
  • Internal Verification
  • Hiring of facilities/equipment within/from the Service
  • Increased teaching observations and quality monitoring

These will be detailed in writing in the service level agreement. All sub-contractors will receive the following:

  • Payments and administration
  • Quality assurance
  • CIS functions relating to the submission of funding claims to the SFA
  • Access to online learner tracking platforms (VQ Manager)
  • Subsidised e-portfolio
  • Monthly management meetings
  • A named Quality Manager
  • Site visits
  • Curriculum planning advice and documentation
  • Teaching and Learning Observations
  • Training, on paperwork and processes enrolment, eligibility of learners, equality and diversity
  • Quality improvement guidance
  • Skills updating sessions for delivery staff
  • Sharing of ‘Good Practice’
  • Marketing Support as required

Payment Arrangements

Payments are made upon receipt of evidence of delivery through enrolment forms and contact evidence. Invoices must be accompanied by submission sheets and appropriate evidence (detailed in the Service Level Agreement).

Payments are made in arrears by BACS and subject to Bournville College receiving the funding from the Funding Agency. If any supporting evidence is queried by Bournville College payment may be withheld until these queries are resolved, and payment will then be made at the earliest possible opportunity.

Policy Review

Bournville College will review this policy annually and update it as required. The review will take place at the end of June each year and any policy revisions will be completed and published prior to the commencement of the next academic year.


Any changes to the policy will be communicated to the existing sub-contractors at contract management meetings. Furthermore, the Service will distribute a copy of this policy to all potential new sub-contractors and discuss it with them as part of the Service’s pre-contracting process.

Publication of Policy

An up-to-date copy of this policy will be posted on the Service’s website. Paper copies of the policy will be made available on request. 

Fees paid to sub-contractors

Download Bournville College - 2016 to 2017 Fees and charges